Category Archives: Minutes

February 26th, 2015 Meeting Minutes

HOA Meeting Maple Ridge Estate
In attendance:
Shannon Creekmore, Brian Ellis, Pete, Sean, Alberta, Rick, Julie, Ian
Minutes from last meeting in November approves unanimously.

New positions:
President – Brian
Vice President- Ian
Secretary- Shannon
Treasurer- Pete
Maintenance- Julie and Janet
ACC- Rick, Sean, Alberta

Pete passed out the treasures report. 20 houses pass due and we are sending out notices soon for this years dues.

We are going to get a mini grant for benches. We will have $1000 to spend from donations from a neighbor.

Pete will work on getting the audit done.

The monument on the 140th entrance lights are out. Will need to get an electrician to come out. Pete will have someone give us a bid.

Will get up to 2 Mitt Mutts orders a year. Each is about $90 an order and will look at cheaper options.

Will look at costs for signs to put in the park that say park hours etc.

There is a house with a broke down car, lots of newspapers, car parts etc that neighbors are complaining about. We will go and talk to them to see what we can do to help. Rick and Shannon will try and talk to them to figure out a plan.

There is a POD that has been in a driveway and that person is doing a house remodel.

Spring cleaning April 17-19. Sean will order the dumpster.

Sean will look into getting a dumpster for spring cleaning project for the city picnic.

Next meeting is March 26th at 7 pm

June 5th, 2014 Meeting Minutes

June 5th 2014 HOA Board Meeting

Members Present: Julie, Theresa, Brian, Sean, Ian, Rick and Shannon

Minutes Approved from 3/26/14 meeting

Neighborhood Garage Sale is June 27th to 29th. Ian will put info on the website and Theresa will put out the A frame signs.

July 4th Parade and Picnic: Assigned out duties for the day, Brian will get the food, Ian will bring a poster of the play structure, Julie will make a flier for the garage sale and parade.

Play structure: Canber will give us a bid to prep the site as well as the company we are having build the play structure to compare prices.  Also need to pick out a spot for the play structure.

ACC has a email that people email requests to. The email address and password were passed out to members on that committee to check it and approve requests. Ian will be taking care of emails sent to HOA@mapleridgeestates.org.

Ian will update HOA website with a FAQ section for complaints.

Rick will send out a letter to the house with the cigarette problem.

Brian will send out letters to the 3 houses with yards that need to be cleaned up.

September 23rd, 2014 Meeting Minutes

MRE HOA Meeting 9/23/14

Members Present: Brian, Ian, Sean Michael, Rick, Pete, Alberta and Shannon

  • we discussed the Playground that is being built 10/11/14 at 8 am. We will be distributing fliers and putting out the A frame signs. Pete will be getting the cement and Shannon will be getting Starbucks to donate coffee for the morning.
  • Annual Meeting: Rick will be contacting a local church about reserving a room and Shannon will contact the city of Renton to see about rooms avail as the library is still under construction.
  • Garbage at house on 158th is picked up now. They have had problems in the past with garbage in their front yard.
  • Fence approved for a house on 1400 SE 159th St
  • ACC is also approving items through the website

March 26th, 2014 Meeting Minutes

Maple Ridge Estates HOA Meeting 3/26/14

Members Present: Alberta, Brian, Ian, Rick, Sean, Shannon, Julie, Ian and Pete

Minutes approved from last meeting on 3/1/14

The purpose of this meeting was to vote on a play structure. We had two proposals to work with: PlaySense and Playworld. We debated on the pros and cons of each proposal. After discussing each option and looking at the bids as it relates to the volunteer labor we can do as a community and the price, we decided on the Playworld bid. It comes in about $3k-$4k cheaper than the other bid and allows up to do as much volunteer work as we need in prepping the site and the actual building of the play structure.

We all reviewed the grant application for the city of Renton and finalized the grant. Shannon will get all the needed documentation together for the grant and send it out to the board members this weekend to review. Once that is done she will have Brian sign the application as he will be the project coordinator and she will turn it into the city of Renton before the April 4th deadline.

Sean brought up the issue of people being concerned there are people walking in our neighborhood that may not belong. We also brought up the incident of someone being attacked a few months ago and if we can follow up on that to keep people in our neighborhood informed. Sean will email Cyndie Parks to see if they have a flyer about neighborhood safety and walking safety. If so, we can pass this info along in our next flyer to the neighborhood.

Our next meeting will depend on when we find out about the grant and if we are approved. The grant process takes around 45 days to review. We cannot start the build of the play structure until we know if we are approved for the grant or not.

March 1st, 2014 Meeting Minutes

Maple Ridge Estates

HOA Meeting 3/1/14 in the common area at 2PM

This meeting was to address the spot for the play structure in the common area.  Members Present were Brian, Michael, Ian, Alberta, Rick, Shannon and Julie. We also had about 7-8 other people from the neighborhood.

We discussed the area for the play structure and the concerns of it being too close to houses for the noise factor. We have a site in the common area where drainage may be an issue so we are having both companies give us a bid for the best area and the cheapest area to put the play structure. Rick will also get a quote from a professional on how much it would cost to prep the site. He will also see if they will lower their fee so we can use that towards the Grant.

The main issues we have are being able to prep the site ourselves with volunteer labor. The Grant will match volunteer labor hours. We want to be able to do as much as we can to get matching Grant funds from the city of Renton.

We are meeting March 26th at 7 pm at Ricks house (15813 140th Ct SE) to review both companies plans and quotes for the cost of the final project. We will vote on a plan/company and finalize the Grant. The Grant is now due April 4th.

Feb 12, 2014 Meetings

HOA Meeting 2/12/14 at 7 PM

Members in attendance: Theresa, Brian, Alberta, Julie, Pete, Michael and Shannon.

Meeting minutes from 1/22/14 were approved unanimously.

ACC

No new requests received. Michael gave a brochure to Julie of a fence he may get to replace his.

Maintenance

Shannon ordered Mutt Mitts (approved in the last meeting) and will put them in the bins we already in the common areas. It was voted and approved to buy 3 signs to put in the common areas to remind people to pick up their dog poop. 3 signs were previously agreed upon by the HOA and Rick will purchase them.

Brian will check out different options for the monument lighting at the south entrance to the neighborhood. It appears the part that holds the light bulbs is old and does not keep the light bulbs in place so they do not work anymore.

Block Watch

We discussed the Block Watch Program and that we need to have an annual meeting with Cyndie Parks to stay in an active status. We will put this info up on the website and try to have flier at the annual picnic so members in the neighborhood are aware of the program.

Playground

We discussed the playground. There were about 6 people from the neighborhood that are not in the HOA attend. We discussed the playground and grant application process. We were not able to get both quotes in time for the meeting today to review.

We will meet on 3/1/14 at 2 PM at the site of where the playground will be to go over both options and vote on it. Brian and Ian both secured quotes. If the weather is bad we will go to Shannons house to continue the meeting. We will need to get a list of all volunteers and the hours they will be volunteering with the playground for the grant. We will put up this info on the website so people who are interested can sign up and have the option of attending the meeting on 3/1/14. The grant app is due 3/7/14 and if approved the city of Renton will match labor hours and money raised for the project. The purpose of the next meeting is to vote on proceeding with the playground or not based on final quotes.

Treasurer

Pete handed out the estimated budget for 2014 and February’s treasurer report. He will also be mailing out the dues soon. He will include in the dues letter an option to give us your email address to receive future dues via email and will include the website for the HOA.

Next Meeting: 3/1/14 at 2 PM in the common area/park

Jan 22, 2014 Meeting Minutes

Maple Ridge Estate HOA Meeting 1/22/14

1/22/14 – 7 PM

Board Members Present: Brian, Ian, Sean, Rick, Alberta, Julie, Theresa & Shannon

Minutes approved from last meeting on 11/14/13

Play Structure:

  • It was decided to have a board meeting 2/12/14 to vote on a play structure. We are inviting the community to attend and vote. Ian will put up the meeting notice on the HOA website and Theresa will put out the reader boards announcing the meeting 2 weeks before the meeting.
  • We have one quote for a play structure and are getting one more so we will have 2 to vote on.
  • Shannon and Ian will work on the grants from the City of Renton: one for the play structure and a mini grant for the bench.  A home owner is donating $500 for a bench.

Treasury report:

Pete was gone. Ian will get an audit done on the bank accounts for the HOA. 2 people outside of the board will complete the audit.

New Members and Positions:

  • President: Brian Ellis
  • Vice President: Ian Obermiller
  • Treasurer: Pete Giere
  • Secretary: Shannon Creekmore
  • Maintenance: Michael Sean hart and Theresa Raleigh
  • ACC: Alberta Denesen, Rick Sarkany, Julie Soranaka

Items Discussed:

  • 2 weeks ago an elderly lady was attacked by a mentally challenged young man near SE 158th and 139th Ct SE while she was going to the mail box. He was arrested. Shannon will contact the city to see what information we can release on our website and to our community about the incident and will report back on the next meeting.
  • There is a boat that has been parked on the road for a few weeks with expired tabs. Sean will call the city of Renton to have them come out.
  • Theresa gave Rick the address and license plate of a speeder in the neighborhood so he can report them to the police department.
  • Rick drafted a letter to send to the owners of the chickens. He will send that out to the board members to review the letter then will personally hand deliver the letter with one other person.
  • Sean reported that people are seeing an increase in rats. He will call the city of Renton to see if there is anything the city can do. One person has excess garbage on their property than may be attracting the rats.
  • There is still a lot of poop in the common areas. While there is one known person doing this there may be others as well.  It was approved by all members that Shannon will purchase more Mutt Mitts to supply to help eliminate the problem. Rick will also look at signs to put up to remind people to pick up their poop.
  • Ian is setting up the new HOA website and it should be up and running soon so all members will have access to it.

Oct 10, 2013 Meeting Minutes

Maple Ridge Estates HOA Meeting 10/10/13

Members present: Shannon, Ian, Pete, Julie, Theresa, Alberta, Sean

Minutes approved from last meeting on 8/22/13

Treasury Report:

  • Pete gave us a treasurers report. We have $60,665.49 total in reserves.
  • About 20 people still have not paid dues for the year. He will go to the peoples houses and drop off letters reminding them to pay by end of the year.

Maintenance Report:

  • Sean said he will be ordering the dumpster for Fall Clean Up. It will be here the weekend of Oct 18-20th.  Julie and Theresa will put the boards out on each entrance of the neighborhood this weekend to advertise.
  • It was approved unanimously by the board for Sean to spend $60-$80 for spring bulbs which will be planted in the common area off 140th .
  • Lights on 140th entrance are still going out quickly. Sean suggested LED lights but due to the costs and them being stolen we will look at other options at this point. Each member will try to research outside lights and if any have cages around the lights to people cannot steal them.

PlayGround:

  • We have one quote for a playground in the common area on the 140th entrance that Ian secured. It is for $27k. We need 2 more quotes. Brian will have his wives sisters husband company give us a quote and Julie will get the info for the company that just did her church playground.
  • We discussed getting quotes for play structures geared towards 2-12 year old.  Swings would be nice.
  • Sean will try to secure a quote from Canber on how much it would cost for them to do some of the work on the playground and get the wood chips versus the company we hire as it would be cheaper to have Canber do some work. If Canber does not call Sean back, we will have Rick call.
  • We would like to have 3 quotes by the annual meeting so we can vote then.
  • A neighbor will be donating $500 for a bench in honor of her late husband that will go near the playground. Brian will look into getting a Grant from the city of Renton to help pay for it.
  • Brian will look into whether the insurance will go up (liability) from the playground.

Concerns:

  • Sandra T. had some concerns and relayed them to Julie. It involved a tree on property owned by the neighborhood and she wants the HOA to take care of the tree. We were unclear on what she wanted to Julie will have her email Brian, the president of the board, her concerns so we can address her specific concerns.
  • Sandra T. also noticed the minutes were not on the HOA website. Julie will convey to her that we are locked out of the website and do not have the password. Brian has been working on this all year. We have copies of all meeting notes (Shannon does) and they will be online once we are able to access the website to upload them.

Annual Meeting:

  • The annual meeting will be Nov 14th at the Renton Library in downtown Renton.
  • Alberta will provide water, juice boxes and cookies.
  • Ian will talk about the playground and we will vote on it.
  • We will try to get Bob to talk about the neighborhood Block Watch Program
  • Shannon will make the flyer and will have them ready by 11/1/13. Members of the board will distribute them to the neighborhood. The boards will be out as well at each entrance of the neighborhood.
  • Need to know how many open positions we will need to fill at the annual meeting. I think 2 peoples terms are up and not sure if they are staying on.

Next meeting will be sometime in the New Year. This will be set after we have new members info.

Aug 22, 2013 Meeting Minutes

8/22/13 Board Meeting for Maple Ridge Estates

7 PM at Brians house

Present: All members minus Pete and Theresa

Minutes Approved

Chickens have increased in numbers. We already stopped by to have them removed and they were not. Ian and Rick will stop by the house and bring them a letter outlining the CCNR’s for the HOA.

Someone in the neighborhood wants to donate a park bench in memory of her late husband.  City of Renton may match the price of the bench with a grant. We will have to look at that towards end of the year.

Lights on the Maple Ridge sign on 140th entrance burn out quickly. Notify Sean if they are out.

Brian will take down the box for the doggy bags as we are no longer filling them.

We discussed getting garbage cans in the common area and Sean will look into seeing Canber will empty them.

Ian got a quote from one company for a play area in the common area for around $27,000.  Brian will be getting a quote from another company. We plan on getting a vote from the neighborhood at the annual meeting and getting it installed next spring.

We will be putting in the flyer for the annual meeting that we are discussing putting in the play area so people have a chance to give input.

Sean will be getting a dumpster delivered for the weekend of Oct 18 and 19th for yard waste.

Next meeting Oct 3rd 2013 at Shannons house at 7 pm.