Category Archives: Minutes

January 2018 – Board Meeting Minutes

Call to Order


    • Attendance
      • Brian, Roseana, Rick, Alberta, Bob, Janet, Pete, Helene
    • Approval of Meeting Minutes
      • Annual Meeting Minutes to be published
    • Welcome to New Members

Treasurer’s Report

  • Financials Report out
    • Sales Tax increased in 2018
    • 1 Home sold (had been long-term overdue on HOA dues)
  • Audit Update
    • Open Action for Rick
  • 2018 Dues Report
    • Due invoice to be sent Feb 2018. Will also include CCR Summary (one pager)
    • Note: Roseana and Shannon selected for the ½ Dues drawing

Committee Reports

  • Maintenance


      • Monument Lighting – Canber
        • Still open item
      • Common Area Maintenance – Spring 2018
        • Bark – Spring 2018
          • Surrounding Play area in park
          • Quote received of $1,800 – received from the Company who installed the structure
          • Will request a quote from Canber
        • Dethatch/Reseed – Spring 2018
        • Park Trail graveled to be refreshed
      • Other
        • Some dead trees being noted in the park/common area
        • Debris pile on border of residential/common area.
        • Common area off 138th St need to be cleaned up by Canber
        • Upper monument-shrubs are dead but there is a known problem with the irrigation
        • Janet contacted City of Renton maintenance department regarding paint refresh on the fire hydrants, pending response
        • Rick and Helene to support Janet with open items
        • Spring Clean up – Fri, April 27- Sun, April 29
          • Facebook/Website to be updated
  • ACC


    • Open Items
      • House off 158th – Still open issue to be addressed before Jan 28th, HOA to send certified warning letter
      • Rental Property Maintenance – has been completed and cleaned up
      • House off 138th – prior issue resolved with pool and trailer in driveway, but new issue is with the renters parking the car on the yard.
    • New Business
      • Noise Complaint-Pending further conversation with surrounding houses before speaking directly to the home. Note: City of Renton noise ordinance – amplifiers are illegal
      • House off 158th – front yard needs to be addressed
      • Christmas Lights – warning
        • Reminder to be posted on Facebook and Website
        • Bob to print out a reminder to take down by Feb 15th and deliver to the houses with lights.


New Business

  • New Board Positions
    • President – TBD
    • Vice President – TBD
    • Treasurer – Pete
    • Secretary – Roseana
    • Maintenance – Janet and Helene
    • ACC – TBD
    • Bob, Rick and Luke to be slotted
  • 2018 Meeting Schedule
    • 1st month of the quarter, 3rd Wednesday of the month
      • April 18, 2018
      • July 18, 2018
      • October 17, 2018
  • Website/Facebook Updates
    • Post reminder of upcoming HOA meeting dates/locations

Date/Time/Location of Next Meeting: Wednesday, April 18th @ Rick’s House

Annual Board Meeting Minutes- November 2017

  • Call to Order


    • Attendance
      • Brian, Roseana, Rick, Alberta, Bob, Julie, Janet
    • Approval of Meeting Minutes
      • Meetings minutes approved.
    • Introductions
    • Meeting Overview


  • Treasurer’s Report


    • Financials Report out (on behalf of Treasurer)
      • Noted an increase in outstanding HOA dues – 37 lots still outstanding
        • 24 from 2017, 3 owing 2 years, 4 owing 3 years and 6 owing for multiple years
      • 8 houses sold 2017 YTD, and 10 homes in 2017
    • Audit (Volunteers needed)
      • Board will be represented by Rick, and HOA members who volunteered are Shannon and Vaughn


  • Committee Reports
  • Maintenance


        • Monument Lighting – Canber
          • Still open item
        • Play Structure Update
          • Issue with structure has been corrected.
        • Common Area Maintenance – Spring 2018
          • Tree Removal
            • Cleaned trees the park and “skirted” some trees
          • Bark – Spring 2018
            • Surrounding Play area in park
          • Dethatch/Reseed – Spring 2018
          • Trail in park: needs gravel to be refreshed
  • ACC


      • Open Items
        • House off 158th-storage trailer has been discussed and will be address before end of Nov
        • Pool/Trailer in Driveway, these issues have been resolved but now a car is parked in the yard
        • Rental Property Maintenance – 15607 140th Place Southeast
  • Business


    • Thank You to 2017 Board Members
    • New Members: One new member joined – Helene Gilroy.
    • Drawing for ½ off dues: Shannon and Roseana

September Meeting Minutes


Roseana, Janet, Rick, Brian, Alberta and Bob

Prior Meeting minutes

  • June 2017 meeting minutes (sent via email), approved

Treasurers Report

  • Not discussed as Treasurer was not in attendance
  • Audit to be completed near year-end. Rick will contact HOA members to be part of the Audit committee.
  • CY16 to be audited by the Annual Meeting (eta Nov 2017)



Prior Business

    • Still open item: Play structure- Bob still in contact with the company to discuss the play structure issue. A representative will be sent out to assess the structure.
    • Still open item: Janet/Rick to look for a licensed Arborist who could come assess the trees in the Common Area. Rick has a contact
    • Closed: Mutt Mitts- Alberta found a cheaper alternative on Amazon and has ordered supplies. Both Alberta and Janet have keys and bags for the stands.

New Business

    • Action: Janet to contact Canber to take down dead tree from the park.
    • Action: Plan to re-bark the park in Spring 2018.
    • Action: Janet to contact Canber or another Electrician to assess the lighting at Lower monument. Based on lower monument, will also get the upper monument assessed.



Prior Business

  • Still Open items: Bob contacted the homeowner off 158th again, still an open issue being addressed. Letter will be sent to inform that homeowner that action will be taken by Nov 1st (either homeowner can address or the HOA will enforce the CCR to remedy the violation).


  • ACTION: Need to define process for informing residents that yards need to be maintained.

New Business

  • Rental property (Lakeshore) company will come by end of September to clear out the yard to address any potential rat issues.
  • Home that had pool and trailer will be fully addressed by EOD 9/12.
  • ACTION: Fall Clean up. Janet to contact the company for the dumpster. Potentially will have 2 locations (one lower-same spot, and one upper).
    • Fri, Oct 6th-Sun, Oct 8th
    • Bob will put up the board to make the announcement around Sept 29th
    • Roseana to update the website and facebook.
    • Flyers to be sent out


Next Meeting and Topics:

  • Next meeting is Annual HOA meeting in November 15th (Wednesday) 7-9pm
    • Flyers to be printed
    • Website and Facebook to be updated

June 2017 Meeting Minutes


Roseana, Janet, Pete, Rick, Brian, Julie, Alberta and Bob

Visitor: Helene

  • Prior Meeting minutes
    • April 2017 meeting minutes (sent via email)
  • Summer Picnic
  • Date: Saturday, July 22nd.
  • Time: 11am-2pm
  • Entertainment: Tug-a-war rope (Janet), Parachute (Julie), Water Balloons, Sprinkler
  • Note: Janet has the key for the watermain
  • Need to contact City of Renton, to see if the neighborhood can borrow the “Games” trailer.
      • Food: HOA will purchase
      • Tables: boards members will bring a few
      • Marketing: Social media, website and printed flyer (Helene and other board members to hand out)
  • ACTION: Rick will draft the flyer
  • ACTION: Will pass out flyers the weekend June 30th-July 2nd
  • Treasurers Report


Prior Business

  • 2/3 HOA dues have been paid.

New Business

  • Spring Clean Up invoice has been paid
  • Maintenance


Prior Business

  • Spring Clean Up
    • Note: there was a lot of debris just thrown on the ground (not in the dumpster). Dumpsters filled quickly, may need to increase to 2 next year. Look at old Facebook post which included some etiquette tips for the dumpster
      • Canber trimmed the trees and the neighbors’ responses have been positive
      • Canber suggested dethatching grass every other year.
      • PENDING: Canber action regarding the tree stump
      • Play structure: Pete has the ladder in his backyard.
        • Janet received parts for the play structure.
        • ACTION: Bob will attempt to install the parts, found the tool
        • Ladder has chipped paint, will need to seal the paint. There is a new ladder in Pete’s yard, but look to repaint the current ladder.
      • Mutt Mitts Update: Janet got the keys from Shannon and boxes of the bags and refilled the stations. Janet and Alberta each have keys for the boxes.
        • ACTION: Alberta to look for other bags (lower cost options).

New Business

  • ACTION: Alberta to look for lower cost options for Mutt Mitts replacement. New box option and bags (biodegradable option?).
  • ACTION: Janet to look for a licensed Arborist who could come assess the trees in the Common Area. Rick has a contact.
  • ACC


  • Prior Business
    • RV and Boat have been moved. Vegetation has been trimmed for the house off of 158th.
  • Still Open items: contacted the homeowner off 158th regarding the wood pile/fencing material and BBQ pit are still on the driveway. Have contacted the homeowner multiple times, will follow up verbally again before sending a note.


New Business

    • reviewed the roof being installed on 158th st and approved the material.
    • ACTION: Need to define process for informing residents that yards need to be maintained.
    • ACTION: will follow up with the rental property management company to get the yard maintained.
    • ACTION: will contact Homeowner regarding the renters who are parking on the sidewalk.



     Next Meeting and Topics: Tuesday, September 12th Brian will host.

    • Garage Sale weekend of June 23rd-June 25th. Signs have been put up and will update Facebook.
    • City of Renton has a projector and sound system to rent for Movie nights.     
    • Fall Clean up will happen late Sept/early Oct


    April 2017 Meeting Minutes


    Roseana, Janet, Brian, Alberta, Bob, Pete

    • Prior Meeting minutes
      • Feb 2017 meeting minutes (sent via email)
    • Treasurers Report
      • HOA due letters have been sent out.
      • Some overdue payments have been made.
    • Maintenance


    Prior Business

    • Canber quote for common area discussed: proposal of $2,285, HOA to cover 100%.
            • Vote-APPROVED to proceed.
            • ACTION: Ask Canber to assess if any other trees in the common area need to be trimmed or taken down.
            • ACTION: Janet will provide the neighboring housing a verbal notice prior to the trees being removed.
          • Play structure Update: Pete has the ladder in his backyard.
            • ACTION: Janet to see if Shannon had provided her the tool needed to install the ladder.
            • ACTION: Janet to call the company directly to inquire if the play structure has been redesigned or if there are any known issues with the model. Brian will look for email from the local sales rep.
          • Mutt Mitts Update: Janet got the keys from Shannon and boxes of the bags.
            • ACTION: Alberta to look for other bags (lower cost options).
            • New Business
          • Spring Clean-up for first weekend in May
              • ACTION: Janet to get updated quote and reserve for May 5-7th.

          • ACTION: Alberta/Bob to put up the sandwich boards set up no later than April 23rd. Roseana to update Facebook page and Website with announcement.
            • **Add note with verbiage regarding the compostable bags that can be picked up weekly…instead of adding those to the dumpster.
          • Dethatching of the grass in the common area. In the past had it done but then with heat wave didn’t take.
            • ACTION: Janet to request a bid from Canber for the following:
              • thatching of grass
              • removal of the tree stump (of the tree that fell in 2016).
    • ACC
      • followed up with the resident regarding the RV.  Sent a certified letter to the homeowner as a 1st warning. Will follow up and see if RV comes back. If needed will send a 2nd letter indicating a fine and/or lien.
      • contacted the homeowner off 158th regarding the wool pile/fencing material and BBQ pit taken care off by first weekend of May.
      • contacted the homeowners of the house off 158th regarding the vegetation growing over the sidewalk. Indicated they will have it taken care of in 2 weeks.   
      • Pending- RE: pre-printed signage (garage sale, annual meeting, etc.). Bob has gotten new markers and will test out the current signs.


    • Board Goals for 2017
    • Open Item: Board to discuss updating CCRs.
      • Board members to review other neighborhood CCRs to do a gap analysis and propose additions or updates to the current CCRs (% of renters, liability of renters to the owners, enforcement of violations, etc.)

    Next Meeting and Topics: June 14th (Wednesday) to be hosted by Janet

    • Garage Sale (3rd weekend in June) along with other neighborhoods
    • Picnic (tentative late July/early August)
    • City of Renton has a projector and sound system to rent for Movie nights.     


    February 2017 Meeting Minutes


    Roseana, Pete, Janet, Rick, Alberta, Bob, Julie

    • Prior Meeting minutes
      • Annual meeting-November 2016
    • Assign Board roles for 2017
      • President: Brian
      • Vice President: Rick
      • Secretary: Roseana
      • Treasurer: Pete
      • Maintenance: Janet
      • ACC: Alberta/Bob (Chair) and Julie
    • Treasurers Report
      • Pete to send out 2017 HOA notices in March
      • 28 (out of 156) outstanding home dues for 2016, about half for more than one year
      • Decision to attach condensed set of CCRs and Request for new Board members
        • Summarized rules: RVs/Cars parked for extended time, yard maintenance (sidewalk maintenance), Contacts (roof, paint, etc)
        • ACTION: Janet/Rick to work on drafting these prior to March. Proposed FAQ format. Will also include the notification that Christmas lights need to be taken down.
    • Maintenance
      • Common Area
        • Tree Trimming
          • Canber quote “limb up 7 pine trees”
          • Need to ensure the 7 trees include the 2 trees the one resident was concerned about. There is also a row of Fir trees.
          • Need to clarify the expectations of what is meant by trimming the trees. Will the trees be skirted or limbs taken up completely on one side? Should the trees just be removed completely?
          • ACTION: Janet/Alberta to meet in the park with the resident to discussed the trees in question and to clarify the expectations. Schedule appointment with Canber to follow up.
          • As discussed and voted (approved) to trim/wind-sail the tress, the HOA will pay 100% of the costs. Pending the final cost estimate.
      • Play structure
        • Last status was pending Shannon to contact the manufacturer for a specific tool needed to attach the new piece.
        • ACTION: Janet to contact Shannon regarding the status.
      • Mutt mitts
        • Need to get the key transferred to Maintenance and copied so multiple people can reload them.
        • Also, need to check if we have supply or if we need to order more. Proposing to find a type of lower priced bags that will fit the dispenser, perhaps biodegradable.
        • Janet to contact Shannon to get the key.
    • ACC
        • Status of RVs/Trailers which have been notified.
          • What leverage does the board have if residents are not responsive to the request to move/violation notifications?
          • Letters have been sent and discussion was had during the annual meeting.
          • ACTION: Next step will be to send a follow up letter (certified).
        • Note: Some police reports have been submitted for vehicles being parked for extended periods of time in the street.
        • Note: cars parked for an extended period in resident’s driveways is under the HOA purview.

    • ACTION: ACC to discuss with Resident off 158th St that has had wood piled in driveway for an extended period.
    • ACTION: ACC to see if any homes still have Christmas lights, will then start to follow up in March timing.
    • ACTION: Home off 158th has some ground vegetation growing over the sidewalk, will contact the resident.
    • Board Goals for 2017
      • Proposed purchases for 2017
        • Fix electrical/lights at monuments (North and South):
          • ACTION: Rick and Brian to contact electrician(s) to get price quotes, will follow up with board via email for vote.  
        • New sandwich boards:
          • ACTION: Alberta/Bob to get price quotes for pre-printed signage (garage sale, annual meeting, etc), will follow up with board via email for vote.
      • Board to discuss updating CCRs.
        • Board members to review other neighborhood CCRs to do a gap analysis and propose additions or updates to the current CCRs (% of renters, liability of renters to the owners, enforcement of violations, etc).


    Next Meeting: Wednesday, April 5th @ Alberta and Bob’s home  

    Topics to be discussed include the Spring Cleanup (first weekend in May)

    November 16th 2016 HOA Annual Meeting Notes

    Maple Ridge Estates Annual Board Meeting

    I. Call to Order

    a. In attendance: Board members Brian, Rick, Alberta, Roseana, Pete, Janet, Julie and Shannon.

    II. Treasurers Report

    Pete handed out a copy of the HOA account balances to all in attendance. He also gave us updates on past due houses for the annual dues, what the expenses were for utilities this year compared to last year and other expenses for the year.

    III. Committee Report

    a. Maintenance

    • Members of board cleaned the monument this year on the 156th entrance of the neighborhood and Brian replaced the lights. Canber will also be sprucing up the plants on both the upper and lower entrances.
    • Some neighbors of the common area have trees hanging over their yard that are ruining their grass and wanted to know if the HOA could trim the trees since they are in the common area. The board has gotten one bid to trim all trees that hang over neighbors yards and we are working on getting a 2nd bid. While the HOA is not responsible for trimming any branches that hang over peoples yards, we are looking into options.
    • We had sprinkler leaks near the play structure and Canber replaced some of the leaking sprinklers.
    • We recently had an incident with the mailboxes in our neighborhood. After speaking with the mailman, it was determined that a postal employee forgot to lock the mailboxes. Some neighbors reported having some mail stolen as they were left unlocked and opened. They were advised to file a police report online.

    b. ACC

    • There is a rat problem at 15601 140th – This house is a rental and the board is in touch with the property management company and they are bringing a company out to look at the rat problem and clean it up. The hillside at that house is full of blackberry bushes and the rats are destroying neighbors car engines.
    • There are a few houses that have trailers/RV’s in their drive ways. Per our CCR’s, they must be hidden from view from the street. One homeowner who has an RV in their driveway was present and had concerns as he has no where else to put his RV. He was reminded where to view the bylaws and CCR’s and we advised the board can help come up with solutions but they would have to move the RV or move it so it is not visible.  The board has also sent out letters to other people who are in violation as well.

    IV. Business

    a. Noise Pollution Study – Jesse came in and spoke to us about a study he is doing about noise pollution and the effects it has on neighborhoods.

    b. Renters-we discussed that we are trying to get in touch with people who are renting so they know the neighborhood has bylaws they also must follow.

    c. The board/Rick is working on a one page letter that has the most popular CCR’s on it that we can pass out at events, new home owners and renters.

    d. new members-2 members are leaving this year and we did not get any new volunteers.

    e. Next meeting is scheduled for 2/8/17 at 7 pm. Place to be determined.

    The two winners for half off next years dues are Bob Denesen and Mel Roberts.

    September 15, 2016 Meeting Minutes

    HOA notes from 9/15/16

    Members in attendance: Rick, Pete, Roseana, Alberta, Brian and Shannon

    Nonmembers: Sanders

    Minutes unanimously approved from last meeting.

    Sanders came as his house borders the common area/park at the lower entrance of the neighborhood near 156th. He said one of the trees that is in the common area owned by the neighborhood and maintained by the HOA is hanging over in his yard and is dropping sap and ruining his yard and lawn furniture. He is asking what his options are. The HOA board advised that he can cut down the branches that are on his side of the property and that is up to him as a homeowner to do that since the branches are hanging in his yard. He wanted to know about cutting the tree down or thinning it and what the HOA can do to help out. We advised at this time it appears the HOA is not liable to pay for the tree to be cut down as is not dead or diseased. We discussed maybe getting an arborist to come out and assess the trees in that area. We gave him some options and he will get back to us.

    Maintenance: Brian said he has the lights ready to go for the sign to the neighborhood at the 156th entrance. He just needs to put them up.

    Treasurers Report: Continue to get requests from people selling houses to get statements and a few have paid over-due HOA fees. 28 houses are still past due for 2016 and about half are more than one year. Pete will send out reminders. We are steadily increasing our reserves since the playground that was built 2 years ago.

    ACC: We also went over the Canber proposal to clean up the 156th monument area as well as the 138th monument. The total came to $1,697.25. We removed some items and voted to remove the dead plants at 156th entrance, prune up the area and plant new grass. Also approved to remove any dead plants in the upper entrance and clean it up. Lastly. it was approved to prune and spray the cul-de-sac.  All of these were approved by all member of the board present. This should come to around $1,220.

    Concerns from neighbors: There is a light near the upper entrance near the burned down tree stump where a tree is infringing on the light. A concerned neighbor wants to know who is responsible for maintaining the tree.  Not sure of the city is responsible for it as it is there light. Shannon will call the city and inquire.

    There is also a house with new security camera equipment and wires that are running on the roof.  Rick on the board said it was just put up and we will monitor to see if it stays that way and if the board needs to talk to the owner about making it in compliance with the neighborhood HOA.

    We all voted to have the fall cleanup again. We will order a yard waste dumpster the weekend of Oct 28-30th and put it in the same spot near the common area at 156th entrance. Janet will order the dumpster.

    The annual HOA meeting will be 11/16/16 at the Fairwood Library from 7-9 PM. Alberta will get light refreshments and water. We will have the same raffle prizes of 2 people getting half off next year’s dues.

    Next meeting will be the annual meeting.

    May 12th, 2016 HOA Meeting Notes

    Maple Ridge Estates HOA meeting 5/12/16 in the park.

    In attendance: Roseana, Cathy, Shannon, Pete, Rick, Brian, Alberta & Janet


    • Shannon will order Mutt Mitts for the 3 dispensers.
    • We discussed re-barking and putting more gravel in the common area/park. We may do this as a community for a project if we are doing the city of Renton picnic as the requirement for the picnic is a community service project. If not, we will get a quote from Canber.
    • We will call Canber about the leak in the park as there is a wet area near the play structure. We will also ask them how much it would be to spruce up the entrance at 156th with more plants.
    • The twisty ladder on the play structure appears to be broken at the top of it. Shannon called the company we bought it from and they are sending out a replacement part that we will put up ourselves.
    • Brian got new lights for the 156th entrance and is in the process of putting them up so the sign at that entrance will be lit up at night.
    • Brian will look into getting a small grant from the city of Renton for a movie in the park.


    • We sent letters to some homeowners where RV’s have been in their driveways longer than the allotted time per our CCR’s and we also sent out letters to houses who still have Christmas lights on their houses. We also have a letter for general yard maintenance and people are responding well to them. There is a car that appears to have bullet holes in it and a lot of pollen on it and we will send out a letter to them as well.
    • We discussed the website Next Door and if out HOA can join. We will look into the and review at the next meeting.

    Garage sale is the 3rd weekend in June.

    Next meeting not scheduled as we need to know if we will be having a picnic with the city of Renton or if we will do one ourselves as an HOA. Brian is looking into that. Once we know that we will schedule the next meeting

    April 14th, 2016 Meeting Notes

    Maple Ridge Estates HOA Meeting Notes from 4/14/16

    In attendance: Brian, Rick, Pete, Cathy, Roseana, Alberta and Julie

    Meeting was help at Ricks house.

    Treasurer’s Report:

    Pete was present and said he is sending out letters to people who have not paid their annual due’s yet.


    Yard waste dumpster: is set to be delivered 4/29/16 to 5/1/16. It will be in its usual place. Brian will update the website and Facebook accounts with info about the dumpster. Julie will put out the A frame boards at each entrance of the neighborhood on 4/18/16. Rick and others will cut up the branches from the tree that fell down in the park and put it in the dumpster.


    Various letters were sent out to owners that have flat tires on cars and lawns not in accordance with the CCR’s. The community garage sale is the 3rd weekend in June and Julie will put out the A frame signs and Brian will update the website. Shannon Ellis will try to schedule the City of Renton sponsored picnic.

    Next Meeting is set for 5/12/16 at 7 pm in the park.