Category Archives: Minutes

MRE BoD Special Meeting 17 June 2020

MAPLE RIDGE ESTATES HOA SPECIAL BOARD MEETING – June 17, 2020

Minutes

I. Call to Order at 6pm

II. Attendance Present: Michael, Bob, Robert & Gigi, Jess & Sharon,

                        Absent:  Toni and Pete

III.  General Discussion – main purpose of this special meeting is to discuss and vote on mailbox replacement.

  1. Mail box replacement – the board discussed to replace five to seven boxes depending on the quote and budget.  Jess will call the vendor and ask for quotes and extended discount for the remaining boxes that may be replaced late this year or early next year.
    1. Quote with discount for 10 units.  
    1. Mailbox to be replaced:  A, C, E, F, S
    1. Jess will contact the post office to coordinate as well as handle the key distributions to homeowners
  2. HOA shirt or vest – should the board wear something that has “MRE HOA Board” so homeowners can identify them when walking around soliciting, checking out the neighborhoods, i.e. mailbox, monuments, etc.
  3. Robert – we should receive the final attorney bill soon
  4. Gigi to prepare 2020 financials
  5. Discussed the potential of putting up surveillance cameras, powered by solar and/or electric – wish list as funding becomes available 😊

VI. Adjournment

Meeting adjourned at 7:15PM.  Next meeting August 6, Thursday at 6pm.  Location TBD

MRE BoD Meeting 26 May 2020

MAPLE RIDGE ESTATES HOA BOARD MEETING – May 26, 2020

Minutes

I. Call to Order at 6pm

II. Attendance Present: Michael, Toni, Bob, Pete, Robert & Gigi, Jess & Sharon, Resident: Sandy

III. Treasurer’s Report

  1. Financials Report – Cash balance; Emergency Reserve
  2. About half of membership dues have been paid

IV. Committee Report

  1. Maintenance
  2. Monuments – will be power washed by Jess and Robert to save $1,500
  3. Michael is looking into solar powered lighting for the monument at 156th street.
  4. The upper monument is not in bad shape; has two light bulbs that are burned, just need to be replaced.
  5. Tampered mailboxes. Warning signs have been posted. Options to reinforce the locks and security cameras are being explored.
  6. ACC
  7. Diseased trees along 138th and 139th (within the homeowners’ property lines) need to be trimmed or cut down. 
  8. Need to contact the city regarding poor drainage on 158th street.

V. General Discussion

  1. Board discussed the lawyer’s recommendations for updating the CC&R and By Laws.
  2. Board to engage the homeowners regarding provisions that are (1) obsolete and inconsistent with the law that must be updated, (2) deemed restrictive or too relaxed that could be improved if there is enough support from members.
  3. Board (Michael and Bob?) will create a flyer that summarizes what’s been done in the neighborhood including the recent application for Articles of Incorporation, and will highlight the concerns on the obsolete CC&R
  4. Community picnic 2020. Covid-19 restrictions still in place. Food truck explored.

VI. Adjournment

Meeting adjourned at 7:30PM. Next meeting scheduled July 2nd – location: TBD

MRE BOD Special Meeting 22-April 2020

HOA MEETING, 4/22/2020

In Attendance: Mike, Bob, Jesse, Gigi & Robert T

Discussed questions to ask the lawyer:

  • Implementation – must be approved by 75% homeowners. 
    • Initial recommendation by the lawyer was to write a letter and mail to homeowners (HO) and assist the Board with HO questions.
    • Cost varies depending on how much time is expended. Lawyer’s email forwarded to Board Jan. 30, 2020 puts typical cost for amendments to be in the range of $2,500 – $4,000 depending on the number of revisions recommended. Board will ask for a quote.
    • Completion date (how long would it take to complete?)
  • Virtual meeting or conference call with the attorney?  When?

Proposed May 8, Friday at 6:30pm.  Checked with the lawyer.  Dates that work for him are May 11, 12, or 13 at 5:30pm

================================================================================

  • Bob’s questions discussed with the Board:

CCR issues, concerns that I am hoping a rewrite of our documents would provide specific guidance

MRE BOD Meeting 2-Apr-2020

Maple Ridge Estates HOA BOD Meeting 4/2/2020

Agenda

  • Call to Order
    • Attendance (Virtual) – Michael, Bob, Gig, Jess, Robert
    • Send instructions for virtual google hangouts
  • Treasurer’s Report
  • Committee Reports
    • Maintenance
      • Monuments
        • Electrical evaluation pending…
        • Pressure wash upcoming months
      • Trees
      • Neighborhood park
        • ‘Kinked’ edging Canber will correct when next available
      • Other
    • ACC
      • Roof approvals processed past month
      • Houses have removed christmas lights that are still up
      • Continued work on dead tree removal
  • Covenant Update
    • Spring Cleanup
      • Set up Banners, update website
    • Reminder to residents regarding rules of covenant
  • Other Business

MRE Annual Homeowners Meeting Minutes

Maple Ridge Estates HOA Annual Meeting

Thursday, December 12, 2019

Agenda

Thank You to 2019 Board Members!!!

  • Call to Order
    • Introductions
    • Attendance – bob, janet, gigi, pete, toni, michael
  • Treasurer’s Report
    • canber maintenance – higher that usual, cleaned up house on 159th pl
      • House is under dispute w owners, not paying attention
      • Regular canber maintenance remains the same
    • Water power ~ same cost.
    • Sprinkler system needs replacement – entire neighbourhood
      • 158th st especially a problem
      • $20k ish… need more estimates
    • Electrical needs replacement on monument
    • Property management company
      • Dues to increase annually
      • ~$10/house/month
  • Committee Reports
    • Maintenance
      • Monuments
        • Lower monument lights being troubleshooted for repair estimate
        • Dead tree behind lower monument approved for removal
        • Upper monument lights require R&R, repair estimate pending
        • 3 dead trees behind upper monument approved for removal
      • Neighborhood park
        • Audit/Inspection of playground complete, recommended cleaning and tree trimming nearby
          • – rating was “excellent” condition
        • Gravel trail scheduled for refill, approved by board
        • Edging will be replaced also along with gravel
        • Dead trees will be removed, overhanging will be cut back
        • Neighbourhood cleanup, bins full
        • Pressure wash monuments, playground etc. in the spring
        • New bark in the spring
        •  
    • ACC
      • Airbnb houses
        • Board has unanimously voted that Airbnb violates covenant
        • Current covenant may have loopholes for more of this type of business to exist within our community
      • Trailers/boats on streets and driveways
      • Dead trees on personal properties
      • Vacant house cleanup recurrence
      • Many misc items were addressed this year (trash items, overgrown properties, misc violations etc.)
  • General Comments
    • Banners were purchased to better communicate annual events
    • Reminder to residents regarding rules of covenant: communication method?
  • Business
    • New Members Needed – High recent turnover of board members
    • HOA Management Company
      • Board has been seeking quotes and additional information
      • Annual dues may require adjustment to support management company
    • Drawing

Maple Ridge Estates HOA BOD Meeting, Q3 2019

October 21, 2019

Minutes

Call to Order

  • Attendance
    • Julie, Bob, Janet, Pete, Michael, Toni
  • Welcome New Members
    • No new members

Treasurer’s Report

Financials Report out

  • Some homes still owe for 2019
  • 4 letters returned, Pete will contact houses
  • Completed items:
    • MRE email account upgraded to premium to remove unsightly advertisements – still not showing as premium
    • Banners completed for posting about events
  • Open items (follow up)
    • Quotes for management company HOA assistance
    • Audit of finances required

Committee Reports

Maintenance

Work Completed

  • Inspection/Audit of the playground
    • Complete
    • Recommend a cleaning
    • Recommend trimming nearby trees that overhang the playground
  • Monument
    • Lower monument lights
  • Common Area Maintenance
  • Spring cleanup successful, bin was full
  • Janet will be leaving board

Open Items

  • Quote for new gravel in the park trail
    • Gravel needs updating, currently seeking quote
    • Measurement of the pathway/areas to be covered
    • Robert/Janet work on quotes/method for installing
    • Neighborhood assist or pay for labor?
  • Fall cleanup
    • November 9-11th
    • Bin to be placed in front of house near corner
  • gravel needs reseeding by newly installed accessibility area (near SE 156th & 139th CT SE)
  • Upper monument
    • lighting noticeable dimmer than lower section
    • Upper monument lighting pretty much non existent
    • Quote by canber regarding upgrade of upper lighting
  • Lower monument
    • Power is sourced from nearby house
    • Need to verify where power is supplied
    • Janet attempt to contact homeowner
  • Dead tree removal from park

ACC

Work Completed

  • Vacant house cleaned up
  • Airbnb house has communicated that the current tenant will be gone end of Summer.
    • House is for sale
  • Board votes unanimous AirBnb violates HOA CCnRs
  • shopping cart by the park lookout need to dig out and get truck to take back to safeway
    • City of Renton has cleaned up the mess per Janet notification
  • Fire hydrants have been repainted
  • Yard in front of fence appears overgrown (140th Ct SE)
    • Owner cleaned this up promptly
  • Trailer in driveway of house at (14013 SE 158th St)
    • Taken care of
  • 13869 has trash/junk/overgrown in front yard/driveway
    • Taken care of
  • Downed tree on sidewalk/garden (near 15725 138th Pl)
    • Taken care of
  • Open Items
    • Two houses with cars parked on grass/dirt (near 14025 SE 158th St and near 14039 SE 158th St) Does CCnRs allow?
      • Board agrees CCnRs does not allow parking on grass yard
    • dead trees (near 14007 SE 158th St)
      • Bob contacted
    • dead trees (near 15725 138th Pl)
      • Bob contacted
    • Vacant house (upper) status: quote has come through, board to approve- Pete call asap to complete
      • Starting to look bad again…
      • Have Canber cleanup again
      • There is a dead tree against the house
    • Bob to send letters to houses with overgrowing trees, etc.

General Discussion Items:

  • Banners for: 1) Annual Garage Sale 2) Summer Picnic 3) Neighborhood Cleanup, 4) Annual Dues 5) Annual Meeting
    • Banners ordered/completed
    • Annual Dues sign not ordered
  • Management company: could assist in managing HOA enforcement, collecting dues, amending CCnRs. Quotes, discussion with company. First step to get quotes and see budget costs
    • Quote on CCnR update
    • Quote on Management company
  • 2019 Meeting Schedule
    • Next meeting October 2019
    • Annual HOA meeting date, flyers/signage
  • Notification/reminder of general rules (ie. Boats, trailers, parking, etc.)
    • Flyer?
  • 1st week of December Wed or Thursday Annual HOA Meeting
    • book library room

Maple Ridge Estates HOA BOD Meeting, Q2 2019

June 5th, 2019

Minutes

Call to Order

  • Attendance
    • Janet, Toni, Pete, Michael
  • Welcome New Members
    • No new members

Treasurer’s Report

Financials Report out

  • 50% homes still owe for 2019
  • Less letters returned than last year
  • Completed items:
    • MRE email account upgraded to premium to remove unsightly advertisements – still not showing as premium
  • Open items (follow up)
    • Quotes for management company HOA assistance

Committee Reports

Maintenance

Work Completed

  • Common Area Maintenance

Open Items

  • Quote for new gravel in the park trail
  • Inspect the playground
  • gravel needs reseeding by newly installed accessibility area (near SE 156th & 139th CT SE)
  • Monument
    • Upper monument lighting noticeable dimmer than lower section
    • Upper monument lighting pretty much non existent

ACC

Work Completed

  • Quote for vacant house, Pete will call to get work started
  • Airbnb house has communicated that the current tenant will be gone end of Summer.
  • Open Items
    • Two houses with cars parked on grass/dirt (near 14025 SE 158th St and near 14039 SE 158th St) Does CCnRs allow?
    • Yard in front of fence appears overgrown (140th Ct SE)
    • Trailer in driveway of house at (14013 SE 158th St)
    • 13869 has trash/junk/overgrown in front yard/driveway
    • dead trees (near 14007 SE 158th St)
    • dead trees (near 15725 138th Pl)
    • Downed tree on sidewalk/garden (near 15725 138th Pl)
    • Vacant house (upper) status: quote has come through, board to approve- Pete call asap to complete
    • shopping cart by the park lookout need to dig out and get truck to take back to safeway

General Discussion Items:

  • Banners for: 1) Annual Garage Sale 2) Summer Picnic 3) Neighborhood Cleanup, 4) Annual Dues 5) Annual Meeting
    • Pete will get quote from contact on pricing, etc.
  • Management company: could assist in managing HOA enforcement, collecting dues, amending CCnRs. Quotes, discussion with company. First step to get quotes and see budget costs
  • 2019 Meeting Schedule
    • Next meeting October 2019

Sept 2018 Board Meeting Minutes

Maple Ridge Estates HOA BOD Meeting

September 19, 2018

Minutes

Call to Order

    • Attendance
      • Rick, Bob, Janet, Pete, Helene, Michael
    • Approval of Meeting Minutes
      • June Meeting Minutes Approved with the following exception
        • Board verified that at the June HOA meeting there was a vote in favor – for quote received of $2,200 – received from Northwest Playground. This was a correction to the meeting minutes from June minutes stating $1,800 was approved.
    • Welcome New Members
      • No new members

Treasurer’s Report

Financials Report out

  • 30 homes still owe for 2018
  • Pete hand delivered notices to house that were returned in the mail, total 9 returned.
    • Pete mentioned putting out sandwich boards to remind people to pay dues.
  • The website billing was transferred from prior President to HOA
  • Open items
    • Pete to see who’s name the Bank of America account is in, should be in HOA name.
    • Pete tasked with coordination of the Audits for 2016 and 2017, Shannon and Vaughn volunteered to perform the Audit.

 

Committee Reports

Maintenance

Work Completed

      • Monument
        • Bark around monuments – Work completed
      • Common Area Maintenance
        • Dethatch/Reseed
        • Janet requested the play structure company to provide maintenance/tune up.

Open Items

      • Quote for Park Trail graveled to be refreshed
      • Dead tree to be addressed – meeting to discuss trees next week
      • Lighting at Monuments – Rick to follow up with prior President of HOA
        • Camber found no power to lower Monument lights – needs to know where breaker is located
        • Camber looking for location of transformer.

ACC

Work Completed

      • One house with Christmas lights.
      • One house with a boat park in front yard.
      • 2 trees on both sides of 158th st have been dropping pine needles and need to be addressed.

Open Items

      • Vacant house (upper) has lawn overgrown.  Bob hand delivered letter to the home.
        • Next step Bob will issue a certified letter telling them to clean up or HOA will at a cost to the owner.
      • Bob (and potentially Janet) will talk to the owner of a home on 158th about a non-functioning car and general maintenance issues

 

General Discussion Items:

 

  • Pride of Ownership award – in surrounding neighborhoods, example Fairwood West HOA. Board discussed in general if quarterly award, could incent with discounted dues.  Will put on the agenda for the Annual meeting.

 

  • New Board Positions
    • Hire HOA Service – Property Mgmt Company – Rick presented that it costs about $3000 for general administrative services. This will be put on the Annual Meeting agenda

 

  • Neighborhood Picnic
    • Helene presented that 67-people attended, lower that 2017 which had 160 people attend.
    • Helene coordinating with City of Renton for a grant equal to $2 per person.
  • Garage Sale –Summer 2019 same time as Fairwood
  • 2018 Meeting Schedule
    • Annual Board Meeting – November 13 2018 Fairwood Library
      • 2 drawings for ½ HOA dues.
    • Website/Facebook Updates
      • Michael and Helene to post upcoming HOA meeting dates/locations, and keep updated with photos.

 

 

Date/Time/Location of Next Meeting:  Annual Board Meeting – November 13 2018 Fairwood Library

 

 

 

 

June 2018 Board Meeting Minutes

Call to Order

    • Attendance
      • Roseana, Rick, Bob, Janet, Pete, Helene, Michael
    • Approval of Meeting Minutes
      • April Meeting Minutes Approved
    • Welcome New Members
      • ew members to be added to email list and website

Treasurer’s Report

  • Financials Report out
    • 9 Houses have sold in 2018 YTD
    • Need to transfer the website billing from prior President
    • Pete and Rick to review the HOA banking accounts
    • Tax Return has been filed.
  • 2018 Dues Report – about ¾ have been paid.
  • Audit Update
    • Open Action for Pete. Shannon and Vaughn have volunteered to support the Audit.

Committee Reports

  • Maintenance
      • Monument – Canber
        • Lighting – Board voted in favor to request a lighting assessment. Janet to request for proposal pricing with a not to exceed amount $ and/or hrs
        • Bark around monuments – beauty barks around the 2 monuments.
          • Board voted in favor of Canber – quoted $975
      • Common Area Maintenance – Spring 2018
        • Play Area Structure
          • Board voted in favor – for quote received of $1,800 – received from Northwest Playground.
          • Request to company to assess the play structure maintenance/tune up.
        • Dethatch/Reseed – Postponed to Fall 2018
          • Board voted in favor – Quote from Canber – $2,611.
        • Park Trail graveled to be refreshed
          • Request Canber for a quote.
        • Dead tree to be addressed
          • Janet to request Canber to pull out the dead tree.
  • ACC
    • Open Items
      • Addressed: “Chickens” were removed in April
      • Addressed: Cul-de-sac off 158th, parking issues has been resolved
    • New Business
      • Pride of Ownership award – in surrounding neighborhoods. Board to evaluate if this should be implemented. Set up for monthly or quarterly award, could incent with discounted dues. Rick to request sample criteria for the program.
      • One house with Christmas lights (in cul-de-sac near the park).
      • One house with a boat park in front yard.
      • 2 trees on both sides of 158th st have been dropping pine needles and need to be addressed.
      • Vacant house (upper) has lawn overgrown.
        • Will attempt to contact the homeowner(s) for first notice. Next step, board will hire company to address the maintenance and charge to owners.

New Business

  • New Board Positions
    • Board to Consider hiring HOA Service – Property Mgmt Company
    • Administrative Services – take meeting minutes, maintain website, send letters?
    • Rick to get quotes.
  • Neighborhood Picnic
    • Helene coordinated with City of Renton – invited some City Officials
    • Board will provide hotdogs/chips/drinks/water balloons
    • Potluck style from neighbors
    • Scheduled: Wednesday, August 8th (5pm-8pm)
    • Helene to print out fliers and get distributed
    • Roseana to update Facebook and Website
  • Garage Sale – Board voted against a community wide sale. To be revisited in Summer 2019.
  • 2018 Meeting Schedule
    • 1st month of the quarter, 3rd Wednesday of the month
      • September 19th, 2018
      • Annual Board Meeting – November 7th or 14th 2018? Rick to reserve library.
  • Website/Facebook Updates
    • Post reminder of upcoming HOA meeting dates/locations

Date/Time/Location of Next Meeting: Wednesday, September 19th @ Bob’s House

 

 

April 2018 Board Meeting Minutes

Call to Order

    • Attendance
      • Roseana, Rick, Bob, Janet, Pete, Helene, Julie
      • MRE Residence: Michael and Angela
    • Approval of Meeting Minutes
      • January Meeting Minutes Approved

Treasurer’s Report

  • Financials Report out
    • Some HOA invoices are starting to be paid
    • 6 Houses have sold in 2018 YTD
    • Tax Return
      • Extension has been filed by Rick
      • Pete and Rick will coordinate submitting the Tax return
  • Audit Update
    • Open Action for Rick. Shannon and Vaughn have volunteered to support the Audit.

Committee Reports

  • Maintenance
    • Spring Clean-up – Fri, April 27- Sun, April 29
      • Facebook/Website were updated
      • Bob/Helene to place the Signage in the neighborhood to advertise the Spring Clean-Up
    • Monument Lighting – Canber
      • Pending response from Canber
    • Common Area Maintenance – Spring 2018
      • Play Area Structure
        • Quote received of $1,800 – received from the Company who installed the structure
        • Pending quote from Canber
        • Structure needs maintenance, it was noted that some components are lose. HOA has the necessary tools, so will address.
      • Dethatch/Reseed – Spring 2018
        • Pending response from Canber to check when is the appropriate time to address
      • Park Trail graveled to be refreshed
        • Pending Janet to action
    • Tree Evaluation and Maintenance (park area and common area)
      • City of Renton, Forestry department, met with Janet to review the Trees in both the Park and down on 138th Place SE (right of way use). City of Renton has scope to maintain the area off of 138th Place SE.
        • An inventory was done of the Trees, and noted that 7 trees are dead and need to be removed.
        • Note: Canber keeps maintenance of the sidewalk in this area. This will continue.
        • Pending: Homeowner to remove debris pile that is bordering on the common area, during the Spring Clean-up.
      • Janet to contact and get quotes from Canber and other Tree companies to assess the costs for the Park.
    • Street Maintenance
      • Lower neighborhood streets will be repaved in 2018
      • Upper neighborhood streets will be repaved in 2019
    • Other Items
      • Upper monument-shrubs are dead but there is a known problem with the irrigation
      • Janet contacted Cedar River Water, who provides the maintenance for Fire Hydrants. It was noted that MRE is scheduled for paint refresh in Summer 2018.

ACC

    • Open Items
      • House off 158th – all issues have been addressed
      • Rental Property Maintenance – will need monitoring, to be addressed again in Fall 2018. Last completed in Nov 2017.
      • House off 138th – all issues have been addressed. (pool, trailer, and cars parked on yard).
      • Noise Complaint-issue has been address. No further complaints noted.
      • House off 158th –still open item, needs to be address with homeowner
    • New Business
      • “Chickens” are to be removed by Saturday, April 21st
      • Cul-de-sac off 158th, spoke with 2 residences/homeowners about parking on the round-a-bout

New Business

  • Neighborhood Picnic
    • Helene will take point on planning and coordinating with City of Renton
    • Board will provide hotdogs/chips/drinks
    • Potluck style from neighbors
    • Target: Wednesday, August 8th
  • New Board Positions
    • President – Rick (new)
    • Vice President – Michael (new)
    • Treasurer – Pete
    • Secretary – Roseana
    • Maintenance – Janet and Helene
    • ACC – Julie and Bob
  • 2018 Meeting Schedule
    • 1st month of the quarter, 3rd Wednesday of the month
      • July 18, 2018
      • October 17, 2018
  • Website/Facebook Updates
    • Post reminder of upcoming HOA meeting dates/locations

Date/Time/Location of Next Meeting: Wednesday, July 18 @ Helene’s House