Category Archives: Minutes

November 16th 2016 HOA Annual Meeting Notes

Maple Ridge Estates Annual Board Meeting

I. Call to Order

a. In attendance: Board members Brian, Rick, Alberta, Roseana, Pete, Janet, Julie and Shannon.

II. Treasurers Report

Pete handed out a copy of the HOA account balances to all in attendance. He also gave us updates on past due houses for the annual dues, what the expenses were for utilities this year compared to last year and other expenses for the year.

III. Committee Report

a. Maintenance

  • Members of board cleaned the monument this year on the 156th entrance of the neighborhood and Brian replaced the lights. Canber will also be sprucing up the plants on both the upper and lower entrances.
  • Some neighbors of the common area have trees hanging over their yard that are ruining their grass and wanted to know if the HOA could trim the trees since they are in the common area. The board has gotten one bid to trim all trees that hang over neighbors yards and we are working on getting a 2nd bid. While the HOA is not responsible for trimming any branches that hang over peoples yards, we are looking into options.
  • We had sprinkler leaks near the play structure and Canber replaced some of the leaking sprinklers.
  • We recently had an incident with the mailboxes in our neighborhood. After speaking with the mailman, it was determined that a postal employee forgot to lock the mailboxes. Some neighbors reported having some mail stolen as they were left unlocked and opened. They were advised to file a police report online.

b. ACC

  • There is a rat problem at 15601 140th – This house is a rental and the board is in touch with the property management company and they are bringing a company out to look at the rat problem and clean it up. The hillside at that house is full of blackberry bushes and the rats are destroying neighbors car engines.
  • There are a few houses that have trailers/RV’s in their drive ways. Per our CCR’s, they must be hidden from view from the street. One homeowner who has an RV in their driveway was present and had concerns as he has no where else to put his RV. He was reminded where to view the bylaws and CCR’s and we advised the board can help come up with solutions but they would have to move the RV or move it so it is not visible.  The board has also sent out letters to other people who are in violation as well.

IV. Business

a. Noise Pollution Study – Jesse came in and spoke to us about a study he is doing about noise pollution and the effects it has on neighborhoods.

b. Renters-we discussed that we are trying to get in touch with people who are renting so they know the neighborhood has bylaws they also must follow.

c. The board/Rick is working on a one page letter that has the most popular CCR’s on it that we can pass out at events, new home owners and renters.

d. new members-2 members are leaving this year and we did not get any new volunteers.

e. Next meeting is scheduled for 2/8/17 at 7 pm. Place to be determined.

The two winners for half off next years dues are Bob Denesen and Mel Roberts.

September 15, 2016 Meeting Minutes

HOA notes from 9/15/16

Members in attendance: Rick, Pete, Roseana, Alberta, Brian and Shannon

Nonmembers: Sanders

Minutes unanimously approved from last meeting.

Sanders came as his house borders the common area/park at the lower entrance of the neighborhood near 156th. He said one of the trees that is in the common area owned by the neighborhood and maintained by the HOA is hanging over in his yard and is dropping sap and ruining his yard and lawn furniture. He is asking what his options are. The HOA board advised that he can cut down the branches that are on his side of the property and that is up to him as a homeowner to do that since the branches are hanging in his yard. He wanted to know about cutting the tree down or thinning it and what the HOA can do to help out. We advised at this time it appears the HOA is not liable to pay for the tree to be cut down as is not dead or diseased. We discussed maybe getting an arborist to come out and assess the trees in that area. We gave him some options and he will get back to us.

Maintenance: Brian said he has the lights ready to go for the sign to the neighborhood at the 156th entrance. He just needs to put them up.

Treasurers Report: Continue to get requests from people selling houses to get statements and a few have paid over-due HOA fees. 28 houses are still past due for 2016 and about half are more than one year. Pete will send out reminders. We are steadily increasing our reserves since the playground that was built 2 years ago.

ACC: We also went over the Canber proposal to clean up the 156th monument area as well as the 138th monument. The total came to $1,697.25. We removed some items and voted to remove the dead plants at 156th entrance, prune up the area and plant new grass. Also approved to remove any dead plants in the upper entrance and clean it up. Lastly. it was approved to prune and spray the cul-de-sac.  All of these were approved by all member of the board present. This should come to around $1,220.

Concerns from neighbors: There is a light near the upper entrance near the burned down tree stump where a tree is infringing on the light. A concerned neighbor wants to know who is responsible for maintaining the tree.  Not sure of the city is responsible for it as it is there light. Shannon will call the city and inquire.

There is also a house with new security camera equipment and wires that are running on the roof.  Rick on the board said it was just put up and we will monitor to see if it stays that way and if the board needs to talk to the owner about making it in compliance with the neighborhood HOA.

We all voted to have the fall cleanup again. We will order a yard waste dumpster the weekend of Oct 28-30th and put it in the same spot near the common area at 156th entrance. Janet will order the dumpster.

The annual HOA meeting will be 11/16/16 at the Fairwood Library from 7-9 PM. Alberta will get light refreshments and water. We will have the same raffle prizes of 2 people getting half off next year’s dues.

Next meeting will be the annual meeting.

May 12th, 2016 HOA Meeting Notes

Maple Ridge Estates HOA meeting 5/12/16 in the park.

In attendance: Roseana, Cathy, Shannon, Pete, Rick, Brian, Alberta & Janet

Maintenance:

  • Shannon will order Mutt Mitts for the 3 dispensers.
  • We discussed re-barking and putting more gravel in the common area/park. We may do this as a community for a project if we are doing the city of Renton picnic as the requirement for the picnic is a community service project. If not, we will get a quote from Canber.
  • We will call Canber about the leak in the park as there is a wet area near the play structure. We will also ask them how much it would be to spruce up the entrance at 156th with more plants.
  • The twisty ladder on the play structure appears to be broken at the top of it. Shannon called the company we bought it from and they are sending out a replacement part that we will put up ourselves.
  • Brian got new lights for the 156th entrance and is in the process of putting them up so the sign at that entrance will be lit up at night.
  • Brian will look into getting a small grant from the city of Renton for a movie in the park.

ACC:

  • We sent letters to some homeowners where RV’s have been in their driveways longer than the allotted time per our CCR’s and we also sent out letters to houses who still have Christmas lights on their houses. We also have a letter for general yard maintenance and people are responding well to them. There is a car that appears to have bullet holes in it and a lot of pollen on it and we will send out a letter to them as well.
  • We discussed the website Next Door and if out HOA can join. We will look into the and review at the next meeting.

Garage sale is the 3rd weekend in June.

Next meeting not scheduled as we need to know if we will be having a picnic with the city of Renton or if we will do one ourselves as an HOA. Brian is looking into that. Once we know that we will schedule the next meeting

April 14th, 2016 Meeting Notes

Maple Ridge Estates HOA Meeting Notes from 4/14/16

In attendance: Brian, Rick, Pete, Cathy, Roseana, Alberta and Julie

Meeting was help at Ricks house.

Treasurer’s Report:

Pete was present and said he is sending out letters to people who have not paid their annual due’s yet.

Maintenance:

Yard waste dumpster: is set to be delivered 4/29/16 to 5/1/16. It will be in its usual place. Brian will update the website and Facebook accounts with info about the dumpster. Julie will put out the A frame boards at each entrance of the neighborhood on 4/18/16. Rick and others will cut up the branches from the tree that fell down in the park and put it in the dumpster.

ACC:

Various letters were sent out to owners that have flat tires on cars and lawns not in accordance with the CCR’s. The community garage sale is the 3rd weekend in June and Julie will put out the A frame signs and Brian will update the website. Shannon Ellis will try to schedule the City of Renton sponsored picnic.

Next Meeting is set for 5/12/16 at 7 pm in the park.

February 25th, 2016 Meeting Minutes

Maple Ridge Estates Home Owners Association Meeting

Attendance: Roseana, Alberta, Pete, Julie, Brian, Cathy, Janet, Shannon and Rick

Call to Order

New Board Positions:

President: Brian Ellis

Vice President: Rick Sarkany

Treasurer: Pete Giere

ACC Committee: Alberta Denesen, Roseana Fernandez, and Julie Soranaka

Maintenance: Cathy Ollman and Janet Wendt

Secretary: Shannon Creekmore

Cathy Moved to approve these positions, Rick seconded the motion and everyone else in attendance was in favor.

Treasurer’s Report

Pete handed out the current funds in the bank account. 27 houses are past due  on the annual due and of those, 9 are more than one year past due. Pete is going to send out letters.

Committee Reports

Maintenance: Brian is looking into the monument lighting at the north entrance. He is checking on LED spotlights Janet will contact Canber to get quotes for thatching and reseeding the common area. We decided to keep ordering Mutt Mitts for the 3 dispensers we have in the neighborhood, Rick is looking at cheaper options that are biodegradable. We are also going to look at the landscaping at the south entrance to the neighborhood. There are no sprinklers so we would have to get drought resistant plants.

ACC: There is a house with Copp water drainage and Rick will look into this and investigate if we need to intervene as an HOA.  There was one siding request so far this year. There is a house with a car that has flat tires and ACC will send out a letter to the homeowner.

Business

We went over the calendar for the year. We will have a spring cleanup with a yard waste dumpster the weekend of April 29-May 2nd. Janet will follow up with the dumpster vendor we use. We will have the community garage sale the 3rd weekend in June.

Next meeting is April 14th 2016 at 7 PM at Ricks house or the library.

 

November 9th 2015 Annual Meeting

We held our annual Home Owners Association meeting November 9th 2015 at the Fairwood Library.

We discussed the treasurers report for 2015. While our treasurer was not able to attend the meeting, we did go over the available funds, our savings account and past dues that have not been paid yet.

We went over peoples concerns in attendance which included cigarette butts being left on the sidewalk, more street lights on 158th, solicitors in the neighborhood, and a horse trailer in someones driveway.

We discussed putting up fliers on the mailboxes to handout important information and found out that the USPS does not want us to put anything on the mailboxes. We did get some volunteers from other owners to help pass out fliers.

We got 2 new board members: Roseana Fernandez and Cathy Ollman. Welcome to the board!

We drew two names of people in attendance for half off 2016 dues and the winners were Ron W. and Sharon V.

September 24, 2015 Meeting Minutes

Maple Ridge Estates HOA Meeting 9/24/15

Attendance: Julie, Janet, Alberta, Brian, Rick, Shannon, Pete and Ian

Minutes: They were just put up online recently due to technical difficulties and will need to be approved at the next meeting.

Treasurer’s Report:

Pete gave us an updated report with up to date amounts. We got reimbursed half of the amount for the 2 new benches in the park from the city of Renton and Sean and Rick will talk to the home owner about the plaque for one of the benches and her donation.

Audit will be done in the next month. Pete will email Rick who used to be on the board to set up a time and Shannon on the board and Steve Creekmore will also be there to help with the audit.

There are about 30 houses who have not paid their dues for this year and there are 10 houses who are delinquent for more than one year. Next step to the houses over a year delinquent may include sending a certified letter that we will file a lien if not paid in full.

ACC Report:

All the emails people send in to get approvals are checked, approved and current by the ACC members.

Maintenance:

Janet will talk to Sean about contacting Canber to get the water shut off for the year, winterize the sprinklers and look to see if there is a leak near the playground.

There was a complaint about a pop up canopy being up for months at one persons house and per our CNR’s that is not allowed. Rick will talk to the homeowners about removing the pop up canopy from the driveway.

Brian is looking at lighting for the monument at the lower entrance to the neighborhood. He has them narrowed down and plans on getting the new lights up and installed by this Halloween.

Ian will look at contractors drop boxes that we can put up on our mailboxes to put flier in for neighborhood events. We can put fliers in them rather than passing them out to all houses since we have had feedback before that some people do not like us putting fliers on their front porch. He will email the board once he finds some to get approval for buying one for each mailbox in the neighborhood.

We decided not to do a fall dumpster for yard waste this year and will resume the dumpster next spring.

Annual Meeting:

It will be 11/9/15 at 7 PM at Fairwood Library. We will have 2 drawings for half off dues again. Alberta will bring cookies and bottled water for the meeting. Shannon will update Facebook and the HOA website to announce the annual meeting. Brian will provide the agenda for the annual meeting and will include the Facebook and HOA website on the agenda so the homeowners will know how to get ahold of the HOA.  Brian will also send out the questionnaire to the board before the meeting so we can review it and make any necessary changes.

Shannon will have fliers ready by Sept 21st and the A frame  boards will go out the first week in November to advertise the annual meeting.

July 30th , 2015 Meeting Minutes

Maple Ridge Estates 7/30/15 HOA Meeting

Attendance: Pete, Brian, Shannon, Janet, Rick, Alberta

Minutes approved from last meeting by everyone.

Treasurer: No new business. No one new has paid since last meeting. Pete has sent some letters. Most people that have not paid have not done so for years or are rental houses.

ACC:  Need to have people on ACC committee check the email as people are submitting paint samples through the website and are not getting responses.

There is a slow leak near the new playground in the common area. Sean Michael is trying to get a hold of Canber to have them fix it and we are not hearing back. Will continue to have Sean Michael check in with them to get it fixed.  Our contact/account manager at Canber passed away and they are in the process of hiring a new person.

August 12th City of Renton Picnic:  5:30 – 7:30. Will include in flyer to bring in canned food items and we will have a raffle. Three people on the board will bring raffle prizes.  We will also have a ribbon cutting ceremony for the new park.  Janet will get supplemental water and drinks.  Shannon will bring the tickets for the raffle. We will have three people show up early to help the City set up.

Next meeting:  September 24th 7:30 in the park.

May 21st, 2015 Meeting Minutes

Maple Ridge Estates HOA Board Meeting

May 21st 2015

I. Call to order

  1. Attendance: Brian, Shannon, Ian, Alberta, Pete, Janet, Rick
  2. Approval of prior Meeting Minutes: approved by all

II. Committee Report

  1. ACC: no new applications for paint colors, fences, etc. Alberta’s neighbor has long grass/weeds that she will talk to about getting it mowed and cleaned up.
  2. Maintenance: Lights on the monument at the entrance at SE 158 are broken and not working. Same with the lower entrance lights. We are going to price out units and look at it to see if we can do the work versus hiring an electrician come in. All the board members present approved up to $500 for 4 lights: 2 for the upper entrance and 2 for the lower entrance. Brian will research prices.
  3. Fence: there is a broken fence by the View Pointe entrance in the upper part of the neighborhood. Pete dropped off some posts at Ricks house to help repair it. Brian and Shannon will help him.

III. Business

  1. Park benches donation: the Aulakh family is donating $500 for the benches. The board members present unanimously approved to get the 2 benches ordered for $1200. We are applying to get a matching mini grant from the city of Renton so the out of pocket for the HOA will be around $200.
  2. Upcoming Events
    a) Community Garage Sale: we are waiting to see when the surrounding neighborhoods are doing their garage sale so we can piggyback on theirs. We will send out a flier. Likely the weekend of June 27-28.
    b) City Picnic: August 12th is the picnic. We will send out fliers before that.
    c) 4th of July Picnic: it was decided to go ahead and do the picnic this year. HOA will supply the hot dogs, condiments and chips. We are asking everyone else to bring a side dish.

IV. Treasurer Report

  1. Dues: Pete advised a lot of people have paid past dues recently. About 2/3 of people have paid for this year.
  2. Audit: Pete will ask his neighbor and Rick will ask his neighbor to get the audit done by end of July.

Next Meeting will be July 30th at 7 pm. Location TBD

March 26th, 2015 Meeting Minutes

Maple Ridge Estates HOA Meeting 3/26/15

Attendance: Brian, Rick, Alberta, Sean Michael, Shannon and Janet

Minutes approves from last meeting.

  • Looked at benches to put in the park. Found a few we liked and are looking for better pricing. Brian will put it out on Facebook asking if others want to contribute as well. We approved a price and design. We are using $500 donation and $500 city grant matching. Will use funds from HOA is needed but trying to use raised funds to pay for it.
  • Discussed signage in the park by the new play structure. We are thinking putting hours, private property and play at your own risk on signage. Looking at putting 2 signs up.
  • Pete and Shannon spoke to the Porters last month and they said they will keep their front yard cleaned and not work on their car in the driveway per the CCR. We also discussed them putting a cover on their classic car that is not a tarp. They said they will try to keep the newspapers cleared from their yard as well.
  • Spring Cleaning event April 17,18 and 19th. Our service project for getting the city to come out for the summer BBQ will consist of: cleaning our entrance areas to the neighborhood, cleaning our signs (pressure wash) and yard work in the park. We will be also providing a yard waste dumpster that weekend.
  • We will pass out fliers for the Block Watch and Spring Cleaning. Shannon will make the fliers and we will pass them out next few weeks. The Block Watch Meeting will be April 16th at Maple Wood Golf Courses.
  • Next meeting will be May21st @ 7 pm at Janets house.