Maple Ridge Estates HOA Meeting Notes from 4/14/16

In attendance: Brian, Rick, Pete, Cathy, Roseana, Alberta and Julie

Meeting was help at Ricks house.

Treasurer’s Report:

Pete was present and said he is sending out letters to people who have not paid their annual due’s yet.

Maintenance:

Yard waste dumpster: is set to be delivered 4/29/16 to 5/1/16. It will be in its usual place. Brian will update the website and Facebook accounts with info about the dumpster. Julie will put out the A frame boards at each entrance of the neighborhood on 4/18/16. Rick and others will cut up the branches from the tree that fell down in the park and put it in the dumpster.

ACC:

Various letters were sent out to owners that have flat tires on cars and lawns not in accordance with the CCR’s. The community garage sale is the 3rd weekend in June and Julie will put out the A frame signs and Brian will update the website. Shannon Ellis will try to schedule the City of Renton sponsored picnic.

Next Meeting is set for 5/12/16 at 7 pm in the park.

Maple Ridge Estates Home Owners Association Meeting

Attendance: Roseana, Alberta, Pete, Julie, Brian, Cathy, Janet, Shannon and Rick

Call to Order

New Board Positions:

President: Brian Ellis

Vice President: Rick Sarkany

Treasurer: Pete Giere

ACC Committee: Alberta Denesen, Roseana Fernandez, and Julie Soranaka

Maintenance: Cathy Ollman and Janet Wendt

Secretary: Shannon Creekmore

Cathy Moved to approve these positions, Rick seconded the motion and everyone else in attendance was in favor.

Treasurer’s Report

Pete handed out the current funds in the bank account. 27 houses are past due  on the annual due and of those, 9 are more than one year past due. Pete is going to send out letters.

Committee Reports

Maintenance: Brian is looking into the monument lighting at the north entrance. He is checking on LED spotlights Janet will contact Canber to get quotes for thatching and reseeding the common area. We decided to keep ordering Mutt Mitts for the 3 dispensers we have in the neighborhood, Rick is looking at cheaper options that are biodegradable. We are also going to look at the landscaping at the south entrance to the neighborhood. There are no sprinklers so we would have to get drought resistant plants.

ACC: There is a house with Copp water drainage and Rick will look into this and investigate if we need to intervene as an HOA.  There was one siding request so far this year. There is a house with a car that has flat tires and ACC will send out a letter to the homeowner.

Business

We went over the calendar for the year. We will have a spring cleanup with a yard waste dumpster the weekend of April 29-May 2nd. Janet will follow up with the dumpster vendor we use. We will have the community garage sale the 3rd weekend in June.

Next meeting is April 14th 2016 at 7 PM at Ricks house or the library.

We held our annual Home Owners Association meeting November 9th 2015 at the Fairwood Library.

We discussed the treasurers report for 2015. While our treasurer was not able to attend the meeting, we did go over the available funds, our savings account and past dues that have not been paid yet.

We went over peoples concerns in attendance which included cigarette butts being left on the sidewalk, more street lights on 158th, solicitors in the neighborhood, and a horse trailer in someones driveway.

We discussed putting up fliers on the mailboxes to handout important information and found out that the USPS does not want us to put anything on the mailboxes. We did get some volunteers from other owners to help pass out fliers.

We got 2 new board members: Roseana Fernandez and Cathy Ollman. Welcome to the board!

We drew two names of people in attendance for half off 2016 dues and the winners were Ron W. and Sharon V.

Maple Ridge Estates HOA Meeting 9/24/15

Attendance: Julie, Janet, Alberta, Brian, Rick, Shannon, Pete and Ian

Minutes: They were just put up online recently due to technical difficulties and will need to be approved at the next meeting.

Treasurer’s Report:

Pete gave us an updated report with up to date amounts. We got reimbursed half of the amount for the 2 new benches in the park from the city of Renton and Sean and Rick will talk to the home owner about the plaque for one of the benches and her donation.

Audit will be done in the next month. Pete will email Rick who used to be on the board to set up a time and Shannon on the board and Steve Creekmore will also be there to help with the audit.

There are about 30 houses who have not paid their dues for this year and there are 10 houses who are delinquent for more than one year. Next step to the houses over a year delinquent may include sending a certified letter that we will file a lien if not paid in full.

ACC Report:

All the emails people send in to get approvals are checked, approved and current by the ACC members.

Maintenance:

Janet will talk to Sean about contacting Canber to get the water shut off for the year, winterize the sprinklers and look to see if there is a leak near the playground.

There was a complaint about a pop up canopy being up for months at one persons house and per our CNR’s that is not allowed. Rick will talk to the homeowners about removing the pop up canopy from the driveway.

Brian is looking at lighting for the monument at the lower entrance to the neighborhood. He has them narrowed down and plans on getting the new lights up and installed by this Halloween.

Ian will look at contractors drop boxes that we can put up on our mailboxes to put flier in for neighborhood events. We can put fliers in them rather than passing them out to all houses since we have had feedback before that some people do not like us putting fliers on their front porch. He will email the board once he finds some to get approval for buying one for each mailbox in the neighborhood.

We decided not to do a fall dumpster for yard waste this year and will resume the dumpster next spring.

Annual Meeting:

It will be 11/9/15 at 7 PM at Fairwood Library. We will have 2 drawings for half off dues again. Alberta will bring cookies and bottled water for the meeting. Shannon will update Facebook and the HOA website to announce the annual meeting. Brian will provide the agenda for the annual meeting and will include the Facebook and HOA website on the agenda so the homeowners will know how to get ahold of the HOA.  Brian will also send out the questionnaire to the board before the meeting so we can review it and make any necessary changes.

Shannon will have fliers ready by Sept 21^st and the A frame  boards will go out the first week in November to advertise the annual meeting.

Maple Ridge Estates 7/30/15 HOA Meeting

Attendance: Pete, Brian, Shannon, Janet, Rick, Alberta

Minutes approved from last meeting by everyone.

Treasurer: No new business. No one new has paid since last meeting. Pete has sent some letters. Most people that have not paid have not done so for years or are rental houses.

ACC:  Need to have people on ACC committee check the email as people are submitting paint samples through the website and are not getting responses.

There is a slow leak near the new playground in the common area. Sean Michael is trying to get a hold of Canber to have them fix it and we are not hearing back. Will continue to have Sean Michael check in with them to get it fixed.  Our contact/account manager at Canber passed away and they are in the process of hiring a new person.

August 12^th City of Renton Picnic:  5:30 – 7:30. Will include in flyer to bring in canned food items and we will have a raffle. Three people on the board will bring raffle prizes.  We will also have a ribbon cutting ceremony for the new park.  Janet will get supplemental water and drinks.  Shannon will bring the tickets for the raffle. We will have three people show up early to help the City set up.

Next meeting:  September 24^th 7:30 in the park.