June 5th, 2019

Minutes

Call to Order

• Attendance
  • Janet, Toni, Pete, Michael
• Welcome New Members
  • No new members

Treasurer’s Report

Financials Report out

• 50% homes still owe for 2019
• Less letters returned than last year
• Completed items:
  • MRE email account upgraded to premium to remove unsightly advertisements – still not showing as premium
• Open items (follow up)
  • Quotes for management company HOA assistance

Committee Reports

Maintenance

Work Completed

• Common Area Maintenance

Open Items

• Quote for new gravel in the park trail
• Inspect the playground
• gravel needs reseeding by newly installed accessibility area (near SE 156th & 139th CT SE)
• Monument
  • Upper monument lighting noticeable dimmer than lower section
  • Upper monument lighting pretty much non existent

ACC

Work Completed

• Quote for vacant house, Pete will call to get work started
• Airbnb house has communicated that the current tenant will be gone end of Summer.

• Open Items
  • Two houses with cars parked on grass/dirt (near 14025 SE 158th St and near 14039 SE 158th St) Does CCnRs allow?
  • Yard in front of fence appears overgrown (140th Ct SE)
  • Trailer in driveway of house at (14013 SE 158th St)
  • 13869 has trash/junk/overgrown in front yard/driveway
  • dead trees (near 14007 SE 158th St)
  • dead trees (near 15725 138th Pl)
  • Downed tree on sidewalk/garden (near 15725 138th Pl)
  • Vacant house (upper) status: quote has come through, board to approve- Pete call asap to complete
  • shopping cart by the park lookout need to dig out and get truck to take back to safeway

General Discussion Items:

• Banners for: 1) Annual Garage Sale 2) Summer Picnic 3) Neighborhood Cleanup, 4) Annual Dues 5) Annual Meeting
  • Pete will get quote from contact on pricing, etc.
• Management company: could assist in managing HOA enforcement, collecting dues, amending CCnRs. Quotes, discussion with company. First step to get quotes and see budget costs
• 2019 Meeting Schedule
  • Next meeting October 2019

Maple Ridge Estates HOA BOD Meeting

September 19, 2018

Minutes

Call to Order

• • Attendance
    • Rick, Bob, Janet, Pete, Helene, Michael
  • Approval of Meeting Minutes
    • June Meeting Minutes Approved with the following exception
      • Board verified that at the June HOA meeting there was a vote in favor – for quote received of $2,200 – received from Northwest Playground. This was a correction to the meeting minutes from June minutes stating $1,800 was approved.
  • Welcome New Members
    • No new members

Treasurer’s Report

Financials Report out

• 30 homes still owe for 2018
• Pete hand delivered notices to house that were returned in the mail, total 9 returned.
  • Pete mentioned putting out sandwich boards to remind people to pay dues.
• The website billing was transferred from prior President to HOA
• Open items
  • Pete to see who’s name the Bank of America account is in, should be in HOA name.
  • Pete tasked with coordination of the Audits for 2016 and 2017, Shannon and Vaughn volunteered to perform the Audit.

Committee Reports

Maintenance

Work Completed

• • • Monument
      • Bark around monuments – Work completed
    • Common Area Maintenance
      • Dethatch/Reseed
      • Janet requested the play structure company to provide maintenance/tune up.

Open Items

• • • Quote for Park Trail graveled to be refreshed
    • Dead tree to be addressed – meeting to discuss trees next week
    • Lighting at Monuments – Rick to follow up with prior President of HOA
      • Camber found no power to lower Monument lights – needs to know where breaker is located
      • Camber looking for location of transformer.

ACC

Work Completed

• • • One house with Christmas lights.
    • One house with a boat park in front yard.
    • 2 trees on both sides of 158^th st have been dropping pine needles and need to be addressed.

Open Items

• • • Vacant house (upper) has lawn overgrown.  Bob hand delivered letter to the home.
      • Next step Bob will issue a certified letter telling them to clean up or HOA will at a cost to the owner.
    • Bob (and potentially Janet) will talk to the owner of a home on 158^th about a non-functioning car and general maintenance issues

General Discussion Items:

• Pride of Ownership award – in surrounding neighborhoods, example Fairwood West HOA. Board discussed in general if quarterly award, could incent with discounted dues.  Will put on the agenda for the Annual meeting.

• New Board Positions
  • Hire HOA Service – Property Mgmt Company – Rick presented that it costs about $3000 for general administrative services. This will be put on the Annual Meeting agenda

• Neighborhood Picnic
  • Helene presented that 67-people attended, lower that 2017 which had 160 people attend.
  • Helene coordinating with City of Renton for a grant equal to $2 per person.
• Garage Sale –Summer 2019 same time as Fairwood
• 2018 Meeting Schedule
  • Annual Board Meeting – November 13 2018 Fairwood Library
    • 2 drawings for ½ HOA dues.
  • Website/Facebook Updates
    • Michael and Helene to post upcoming HOA meeting dates/locations, and keep updated with photos.

Date/Time/Location of Next Meeting:  Annual Board Meeting – November 13 2018 Fairwood Library

Call to Order

• • Attendance
    • Roseana, Rick, Bob, Janet, Pete, Helene, Michael
  • Approval of Meeting Minutes
    • April Meeting Minutes Approved
  • Welcome New Members
    • ew members to be added to email list and website

Treasurer’s Report

• Financials Report out
  • 9 Houses have sold in 2018 YTD
  • Need to transfer the website billing from prior President
  • Pete and Rick to review the HOA banking accounts
  • Tax Return has been filed.
• 2018 Dues Report – about ¾ have been paid.
• Audit Update
  • Open Action for Pete. Shannon and Vaughn have volunteered to support the Audit.

Committee Reports

• Maintenance

• • • Monument – Canber
      • Lighting – Board voted in favor to request a lighting assessment. Janet to request for proposal pricing with a not to exceed amount $ and/or hrs
      • Bark around monuments – beauty barks around the 2 monuments.
        • Board voted in favor of Canber – quoted $975
    • Common Area Maintenance – Spring 2018
      • Play Area Structure
        • Board voted in favor – for quote received of $1,800 – received from Northwest Playground.
        • Request to company to assess the play structure maintenance/tune up.
      • Dethatch/Reseed – Postponed to Fall 2018
        • Board voted in favor – Quote from Canber – $2,611.
      • Park Trail graveled to be refreshed
        • Request Canber for a quote.
      • Dead tree to be addressed
        • Janet to request Canber to pull out the dead tree.

• ACC

• • Open Items
    • Addressed: “Chickens” were removed in April
    • Addressed: Cul-de-sac off 158^th, parking issues has been resolved
  • New Business
    • Pride of Ownership award – in surrounding neighborhoods. Board to evaluate if this should be implemented. Set up for monthly or quarterly award, could incent with discounted dues. Rick to request sample criteria for the program.
    • One house with Christmas lights (in cul-de-sac near the park).
    • One house with a boat park in front yard.
    • 2 trees on both sides of 158^th st have been dropping pine needles and need to be addressed.
    • Vacant house (upper) has lawn overgrown.
      • Will attempt to contact the homeowner(s) for first notice. Next step, board will hire company to address the maintenance and charge to owners.

New Business

• New Board Positions
  • Board to Consider hiring HOA Service – Property Mgmt Company
  • Administrative Services – take meeting minutes, maintain website, send letters?
  • Rick to get quotes.
• Neighborhood Picnic
  • Helene coordinated with City of Renton – invited some City Officials
  • Board will provide hotdogs/chips/drinks/water balloons
  • Potluck style from neighbors
  • Scheduled: Wednesday, August 8^th (5pm-8pm)
  • Helene to print out fliers and get distributed
  • Roseana to update Facebook and Website
• Garage Sale – Board voted against a community wide sale. To be revisited in Summer 2019.
• 2018 Meeting Schedule
  • 1^st month of the quarter, 3^rd Wednesday of the month
    • September 19^th, 2018
    • Annual Board Meeting – November 7^th or 14^th 2018? Rick to reserve library.
• Website/Facebook Updates
  • Post reminder of upcoming HOA meeting dates/locations

Date/Time/Location of Next Meeting: Wednesday, September 19^th @ Bob’s House