MRE Annual Homeowners Meeting Minutes

Maple Ridge Estates HOA Annual Meeting

Thursday, December 12, 2019

Agenda

Thank You to 2019 Board Members!!!

  • Call to Order
    • Introductions
    • Attendance – bob, janet, gigi, pete, toni, michael
  • Treasurer’s Report
    • canber maintenance – higher that usual, cleaned up house on 159th pl
      • House is under dispute w owners, not paying attention
      • Regular canber maintenance remains the same
    • Water power ~ same cost.
    • Sprinkler system needs replacement – entire neighbourhood
      • 158th st especially a problem
      • $20k ish… need more estimates
    • Electrical needs replacement on monument
    • Property management company
      • Dues to increase annually
      • ~$10/house/month
  • Committee Reports
    • Maintenance
      • Monuments
        • Lower monument lights being troubleshooted for repair estimate
        • Dead tree behind lower monument approved for removal
        • Upper monument lights require R&R, repair estimate pending
        • 3 dead trees behind upper monument approved for removal
      • Neighborhood park
        • Audit/Inspection of playground complete, recommended cleaning and tree trimming nearby
          • – rating was “excellent” condition
        • Gravel trail scheduled for refill, approved by board
        • Edging will be replaced also along with gravel
        • Dead trees will be removed, overhanging will be cut back
        • Neighbourhood cleanup, bins full
        • Pressure wash monuments, playground etc. in the spring
        • New bark in the spring
        •  
    • ACC
      • Airbnb houses
        • Board has unanimously voted that Airbnb violates covenant
        • Current covenant may have loopholes for more of this type of business to exist within our community
      • Trailers/boats on streets and driveways
      • Dead trees on personal properties
      • Vacant house cleanup recurrence
      • Many misc items were addressed this year (trash items, overgrown properties, misc violations etc.)
  • General Comments
    • Banners were purchased to better communicate annual events
    • Reminder to residents regarding rules of covenant: communication method?
  • Business
    • New Members Needed – High recent turnover of board members
    • HOA Management Company
      • Board has been seeking quotes and additional information
      • Annual dues may require adjustment to support management company
    • Drawing