Maple Ridge Estates HOA BOD Meeting
September 19, 2018
Minutes
Call to Order
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- Attendance
- Rick, Bob, Janet, Pete, Helene, Michael
- Approval of Meeting Minutes
- June Meeting Minutes Approved with the following exception
- Board verified that at the June HOA meeting there was a vote in favor – for quote received of $2,200 – received from Northwest Playground. This was a correction to the meeting minutes from June minutes stating $1,800 was approved.
- June Meeting Minutes Approved with the following exception
- Welcome New Members
- No new members
- Attendance
Treasurer’s Report
Financials Report out
- 30 homes still owe for 2018
- Pete hand delivered notices to house that were returned in the mail, total 9 returned.
- Pete mentioned putting out sandwich boards to remind people to pay dues.
- The website billing was transferred from prior President to HOA
- Open items
- Pete to see who’s name the Bank of America account is in, should be in HOA name.
- Pete tasked with coordination of the Audits for 2016 and 2017, Shannon and Vaughn volunteered to perform the Audit.
Committee Reports
Maintenance
Work Completed
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- Monument
- Bark around monuments – Work completed
- Common Area Maintenance
- Dethatch/Reseed
- Janet requested the play structure company to provide maintenance/tune up.
- Monument
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Open Items
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- Quote for Park Trail graveled to be refreshed
- Dead tree to be addressed – meeting to discuss trees next week
- Lighting at Monuments – Rick to follow up with prior President of HOA
- Camber found no power to lower Monument lights – needs to know where breaker is located
- Camber looking for location of transformer.
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ACC
Work Completed
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- One house with Christmas lights.
- One house with a boat park in front yard.
- 2 trees on both sides of 158th st have been dropping pine needles and need to be addressed.
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Open Items
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- Vacant house (upper) has lawn overgrown. Bob hand delivered letter to the home.
- Next step Bob will issue a certified letter telling them to clean up or HOA will at a cost to the owner.
- Bob (and potentially Janet) will talk to the owner of a home on 158th about a non-functioning car and general maintenance issues
- Vacant house (upper) has lawn overgrown. Bob hand delivered letter to the home.
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General Discussion Items:
- Pride of Ownership award – in surrounding neighborhoods, example Fairwood West HOA. Board discussed in general if quarterly award, could incent with discounted dues. Will put on the agenda for the Annual meeting.
- New Board Positions
- Hire HOA Service – Property Mgmt Company – Rick presented that it costs about $3000 for general administrative services. This will be put on the Annual Meeting agenda
- Neighborhood Picnic
- Helene presented that 67-people attended, lower that 2017 which had 160 people attend.
- Helene coordinating with City of Renton for a grant equal to $2 per person.
- Garage Sale –Summer 2019 same time as Fairwood
- 2018 Meeting Schedule
- Annual Board Meeting – November 13 2018 Fairwood Library
- 2 drawings for ½ HOA dues.
- Website/Facebook Updates
- Michael and Helene to post upcoming HOA meeting dates/locations, and keep updated with photos.
- Annual Board Meeting – November 13 2018 Fairwood Library
Date/Time/Location of Next Meeting: Annual Board Meeting – November 13 2018 Fairwood Library