Maple Ridge Estates HOA BOD Meeting

September 19, 2018

Minutes

Call to Order

• • Attendance
    • Rick, Bob, Janet, Pete, Helene, Michael
  • Approval of Meeting Minutes
    • June Meeting Minutes Approved with the following exception
      • Board verified that at the June HOA meeting there was a vote in favor – for quote received of $2,200 – received from Northwest Playground. This was a correction to the meeting minutes from June minutes stating $1,800 was approved.
  • Welcome New Members
    • No new members

Treasurer’s Report

Financials Report out

• 30 homes still owe for 2018
• Pete hand delivered notices to house that were returned in the mail, total 9 returned.
  • Pete mentioned putting out sandwich boards to remind people to pay dues.
• The website billing was transferred from prior President to HOA
• Open items
  • Pete to see who’s name the Bank of America account is in, should be in HOA name.
  • Pete tasked with coordination of the Audits for 2016 and 2017, Shannon and Vaughn volunteered to perform the Audit.

 

Committee Reports

Maintenance

Work Completed

• • • Monument
      • Bark around monuments – Work completed
    • Common Area Maintenance
      • Dethatch/Reseed
      • Janet requested the play structure company to provide maintenance/tune up.

Open Items

• • • Quote for Park Trail graveled to be refreshed
    • Dead tree to be addressed – meeting to discuss trees next week
    • Lighting at Monuments – Rick to follow up with prior President of HOA
      • Camber found no power to lower Monument lights – needs to know where breaker is located
      • Camber looking for location of transformer.

ACC

Work Completed

• • • One house with Christmas lights.
    • One house with a boat park in front yard.
    • 2 trees on both sides of 158^th st have been dropping pine needles and need to be addressed.

Open Items

• • • Vacant house (upper) has lawn overgrown.  Bob hand delivered letter to the home.
      • Next step Bob will issue a certified letter telling them to clean up or HOA will at a cost to the owner.
    • Bob (and potentially Janet) will talk to the owner of a home on 158^th about a non-functioning car and general maintenance issues

 

General Discussion Items:

 

• Pride of Ownership award – in surrounding neighborhoods, example Fairwood West HOA. Board discussed in general if quarterly award, could incent with discounted dues.  Will put on the agenda for the Annual meeting.

 

• New Board Positions
  • Hire HOA Service – Property Mgmt Company – Rick presented that it costs about $3000 for general administrative services. This will be put on the Annual Meeting agenda

 

• Neighborhood Picnic
  • Helene presented that 67-people attended, lower that 2017 which had 160 people attend.
  • Helene coordinating with City of Renton for a grant equal to $2 per person.
• Garage Sale –Summer 2019 same time as Fairwood
• 2018 Meeting Schedule
  • Annual Board Meeting – November 13 2018 Fairwood Library
    • 2 drawings for ½ HOA dues.
  • Website/Facebook Updates
    • Michael and Helene to post upcoming HOA meeting dates/locations, and keep updated with photos.

 

 

Date/Time/Location of Next Meeting:  Annual Board Meeting – November 13 2018 Fairwood Library