April 2018 Board Meeting Minutes

Call to Order

    • Attendance
      • Roseana, Rick, Bob, Janet, Pete, Helene, Julie
      • MRE Residence: Michael and Angela
    • Approval of Meeting Minutes
      • January Meeting Minutes Approved

Treasurer’s Report

  • Financials Report out
    • Some HOA invoices are starting to be paid
    • 6 Houses have sold in 2018 YTD
    • Tax Return
      • Extension has been filed by Rick
      • Pete and Rick will coordinate submitting the Tax return
  • Audit Update
    • Open Action for Rick. Shannon and Vaughn have volunteered to support the Audit.

Committee Reports

  • Maintenance
    • Spring Clean-up – Fri, April 27- Sun, April 29
      • Facebook/Website were updated
      • Bob/Helene to place the Signage in the neighborhood to advertise the Spring Clean-Up
    • Monument Lighting – Canber
      • Pending response from Canber
    • Common Area Maintenance – Spring 2018
      • Play Area Structure
        • Quote received of $1,800 – received from the Company who installed the structure
        • Pending quote from Canber
        • Structure needs maintenance, it was noted that some components are lose. HOA has the necessary tools, so will address.
      • Dethatch/Reseed – Spring 2018
        • Pending response from Canber to check when is the appropriate time to address
      • Park Trail graveled to be refreshed
        • Pending Janet to action
    • Tree Evaluation and Maintenance (park area and common area)
      • City of Renton, Forestry department, met with Janet to review the Trees in both the Park and down on 138th Place SE (right of way use). City of Renton has scope to maintain the area off of 138th Place SE.
        • An inventory was done of the Trees, and noted that 7 trees are dead and need to be removed.
        • Note: Canber keeps maintenance of the sidewalk in this area. This will continue.
        • Pending: Homeowner to remove debris pile that is bordering on the common area, during the Spring Clean-up.
      • Janet to contact and get quotes from Canber and other Tree companies to assess the costs for the Park.
    • Street Maintenance
      • Lower neighborhood streets will be repaved in 2018
      • Upper neighborhood streets will be repaved in 2019
    • Other Items
      • Upper monument-shrubs are dead but there is a known problem with the irrigation
      • Janet contacted Cedar River Water, who provides the maintenance for Fire Hydrants. It was noted that MRE is scheduled for paint refresh in Summer 2018.

ACC

    • Open Items
      • House off 158th – all issues have been addressed
      • Rental Property Maintenance – will need monitoring, to be addressed again in Fall 2018. Last completed in Nov 2017.
      • House off 138th – all issues have been addressed. (pool, trailer, and cars parked on yard).
      • Noise Complaint-issue has been address. No further complaints noted.
      • House off 158th –still open item, needs to be address with homeowner
    • New Business
      • “Chickens” are to be removed by Saturday, April 21st
      • Cul-de-sac off 158th, spoke with 2 residences/homeowners about parking on the round-a-bout

New Business

  • Neighborhood Picnic
    • Helene will take point on planning and coordinating with City of Renton
    • Board will provide hotdogs/chips/drinks
    • Potluck style from neighbors
    • Target: Wednesday, August 8th
  • New Board Positions
    • President – Rick (new)
    • Vice President – Michael (new)
    • Treasurer – Pete
    • Secretary – Roseana
    • Maintenance – Janet and Helene
    • ACC – Julie and Bob
  • 2018 Meeting Schedule
    • 1st month of the quarter, 3rd Wednesday of the month
      • July 18, 2018
      • October 17, 2018
  • Website/Facebook Updates
    • Post reminder of upcoming HOA meeting dates/locations

Date/Time/Location of Next Meeting: Wednesday, July 18 @ Helene’s House